Virtual Event Resources

Platforms

On Location Live
The University Events team has a licensing agreement for the use of On Location Live. If you decide to use this platform, the team is able to help you throughout the process and during the event (check). If you would like to use this platform or are interested in learning pricing, please send an email to universityevents@austin.utexas.edu

Zoom
Some meetings and small events you are able to hold on Zoom, which the university has a licensing agreement with. Redirect to UT Zoom here. 

There are several platforms available outside of what has been listed above. Below are examples of other platforms and mediums that can be utilized for different types of virtual events. If you choose a different platform from On Location Live, the University Events team will not be able to assist. 

Google Hangouts
Your content goes here. Edit or remove this text inline or in the module Content settings. You can also style every aspect of this content in the module Design settings and even apply custom CSS to this text in the module Advanced settings.
Microsoft Teams
Your content goes here. Edit or remove this text inline or in the module Content settings. You can also style every aspect of this content in the module Design settings and even apply custom CSS to this text in the module Advanced settings.
Facebook Live
Your content goes here. Edit or remove this text inline or in the module Content settings. You can also style every aspect of this content in the module Design settings and even apply custom CSS to this text in the module Advanced settings.
Vimeo Livestream
Your content goes here. Edit or remove this text inline or in the module Content settings. You can also style every aspect of this content in the module Design settings and even apply custom CSS to this text in the module Advanced settings.
YouTube Live
Your content goes here. Edit or remove this text inline or in the module Content settings. You can also style every aspect of this content in the module Design settings and even apply custom CSS to this text in the module Advanced settings.
Know a platform that would be useful to other groups on campus? Email us information on the platform at universityevents@austin.utexas.edu and we will have it added to this page.

Best Practices

(depending on how we want to do this, do we want to provide an email if they have questions or would like to schedule a call…?)

Each event presents an opportunity for tailoring to the audience, format, and overall event objective. Below are best practices applicable to most virtual events:

Communications
With virtual events, communication is key. Having informative invitations will help bring more of an audience. Below are examples of invitations for virtual events the University Events team has put together:

  • 2020 Spring Commencement
  • Gone to Texas
  • 2020 Development Celebration

Consider branding
Screenshots and recordings can be shared widely after the event, consider logo placement and the need for an event-specific logo

Ensure accessibility

To highten security and accessibility, try to include passcodes, closed captions, FINISH
To be expanded upon and detailed after discussing with the larger team

Provide information on what is recommended for virtual events
UPDATE: What information do we want to include?

Security and safety guidelines
Make sure you are adhering to any and all guidelines stated by The University of Texas at Austin.