Virtual Event Resources
On Location Live
The University Events team has a licensing agreement for the use of On Location Live. If you decide to use this platform, the team is able to help you throughout the process and during the event (check). If you would like to use this platform or are interested in learning pricing, please send an email to firstname.lastname@example.org.
Some meetings and small events you are able to hold on Zoom, which the university has a licensing agreement with. Redirect to UT Zoom here.
There are several platforms available outside of what has been listed above. Below are examples of other platforms and mediums that can be utilized for different types of virtual events. If you choose a different platform from On Location Live, the University Events team will not be able to assist.
(depending on how we want to do this, do we want to provide an email if they have questions or would like to schedule a call…?)
Each event presents an opportunity for tailoring to the audience, format, and overall event objective. Below are best practices applicable to most virtual events:
With virtual events, communication is key. Having informative invitations will help bring more of an audience. Below are examples of invitations for virtual events the University Events team has put together:
- 2020 Spring Commencement
- Gone to Texas
- 2020 Development Celebration
Screenshots and recordings can be shared widely after the event, consider logo placement and the need for an event-specific logo
To highten security and accessibility, try to include passcodes, closed captions, FINISH
To be expanded upon and detailed after discussing with the larger team
Provide information on what is recommended for virtual events
UPDATE: What information do we want to include?
Security and safety guidelines
Make sure you are adhering to any and all guidelines stated by The University of Texas at Austin.